On-Site Wedding Coordination
at The Hops Company
Your Wedding, Your Way
Your wedding day should feel exciting—not like a list of details you need to manage.
At The Hops Company, our on-site wedding coordinating team helps couples prepare for their celebration and keeps everything moving smoothly when the big day arrives. From finalizing your timeline and coordinating with vendors to overseeing setup and keeping your ceremony and reception on schedule, our team is here to make sure you can focus on enjoying the experience.
Details
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Event Coordinating Services
Our dedicated on-site coordination team ensures a seamless experience from initial planning through the day of your event. With years of hospitality expertise and attention to detail, we transform your vision into reality while making the planning process simple and stress-free.
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Day of Services
Our dedicated event coordinator ensures your event runs seamlessly by overseeing all setup and ensuring the floor plan is executed flawlessly. They manage vendor arrivals, setup, and breakdown while serving as the primary point of contact for hosts and guests. With a focus on detail, they provide final touches on décor, monitor the event timeline, and coordinate key moments and transitions. Additionally, they organize personal items for easy collection and handle unexpected situations with professionalism and expertise.
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Bridal Cottage
Get Ready on-site and make yourself right at home in our bridal cottage. Cottage amenities include a hair/make-up room, dressing room(s), small kitchen (refrigerator and microwave), dining area, and restroom.
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Recommended Vendors & Accommodations
We highly recommend working with our preferred vendors to ensure the perfect day. From hair and makeup, to florals, music, photo booths and more, we work with the best to ensure our couples with nothing short of an amazing experience. Planning a weekend for your out of town guests? Our team can recommend nearby hotels, transportation, rehearsal dinner locations and more!
On-Site Coordination on Your Wedding Day
On your wedding day, your coordinator is on site to help bring the plans you've made to life.
Your coordinator will oversee venue and floor-plan setup, supervise vendor setup and breakdown, and serve as a primary point of contact for you, your wedding party, vendors, and guests.
Throughout the celebration, the team helps:
Complete final décor and setup touch-ups
Keep the ceremony and reception moving according to plan
Adapt when unexpected situations arise
Coordinate with your DJ for introductions and other formalities
Handle issues that may come up behind the scenes
Gather and pack personal items at the end of the evening in a designated location for pickup
It's all designed to give you fewer logistics to think about and more time to actually experience your wedding day.
The Benefit? You Get to Enjoy Your Wedding.
There are a lot of moving pieces behind a wedding day. You shouldn't have to be the person keeping track of all of them.
Having an experienced team on site means you can feel more organized leading up to your celebration and more relaxed once it begins. Instead of worrying about whether a vendor knows where to go or when it's time for introductions, you can be present with the people who came to celebrate with you.
We'll know the plan. We'll help keep things moving. You get to enjoy the day. Ready to get started? Book a tour.
Testimonials
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For weddings at The Garden at The Hops, day-of wedding coordination is included in the standard wedding package. Contact our team to confirm the coordination services included with your specific venue and package.
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No. Our on-site wedding coordinating team focuses on your celebration at The Hops Company, including venue details, vendor logistics, your wedding-day timeline, rehearsal coordination, setup, and keeping the ceremony and reception running smoothly. A full-service wedding planner typically manages a broader range of planning responsibilities throughout the entire wedding-planning process.
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Our team stays available for questions and check-ins as needed, with a final detail meeting approximately three to four weeks before the wedding to review the timeline, setup items, wedding party details, and other final logistics.
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Yes. Before the wedding, the team confirms wedding-day delivery locations, times, and final venue details with vendors. On the wedding day, your coordinator also supervises vendor setup and breakdown.
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Yes. A customized day-of wedding timeline is part of the coordination process described for The Garden at The Hops
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Yes. The team helps coordinate ceremony logistics during the rehearsal, including the processional, recessional, and receiving line.
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Your on-site coordinator is there to help handle issues that arise and make adjustments when necessary so the ceremony and reception can continue according to plan.